Organize and manage confidential tasks for the Executive team:
- Administrative champion of the 5-year Business Strategy Plan. Working collaboratively with all stakeholders to
ensure deadlines are met and documentation is finalized for distribution in a timely manner.
- Create and manage strategic confidential information and reports as needed and directed by the President.
This may include developing various reports, packages and presentations.
- Coordinate confidential documentation at the corporate level, requiring executive review and approvals.
- Develop and maintain Business Development and Investor Relations information and reports as required.
- Support in the creation and maintenance for executive progress reporting on a quarterly basis.
- Gather information, prepare and distribute quarterly board of Director packages.
- Work in collaboration with leaders to administer quarterly tracking of the corporate scorecard.
- Coordinating executive calendars, booking, tracking action items, capturing meeting action items,
coordinating deadlines and coordinating travel requirements, etc.
- Support the President with day to day affairs which will include work after business hours and on weekends
routinely.
- Support the President in the office when he is travelling, meeting or entertaining stakeholders as required.
- Assist the President with personal items that may be required while exercising his duties.
Maintenance and administration of confidential employee information:
- Support the Privacy Officer and Director of Human Resources with ensuring compliance exists for the
collection, use and disclosure of personal information.
- Ensure compliance and governance of Privacy legislation practices within business operations. This includes
internal audits, identifying opportunities for improvement and procedure recommendations.
- As needed, provide back-up support for processing the semi-monthly payroll including commission
calculations. Other administrative requirements, including but not limited to:
- Identify and propose cost savings opportunities to reduce external third-party IT tickets when and where
possible.
- Processing requests with President approval for hardware requirements including processing requests and
securing resources. This includes laptops, monitors, keyboards, mouse, printers and mobile devices.
- Collaborate with the Receptionist/Administrative Assistant as needed on various projects and initiatives.
- Participate and assist with organizing corporate and employee events.
- Instills our company values and naturally influences a healthy and positive work environment.
- Provide back-up support to other Administrative Assistant roles as needed.
- Other tasks as assigned by the President or Executive.